Executive Assistant

Summary

The Executive Assistant makes the CEO more effective: management support, representing the company, the administrative work, and research into new opportunities for the company's objectives.

Responsibilities

• Manages information: drafts, formats, edits, files, retrieves and sends text, data and graphics
• Reads, researches and routes the CEO's correspondence, drafts letters and documents, and places calls
• Researches new opportunities, analyzes industry trends and builds detailed profiles of target clients
• Prepares reports from the information collected and analyzed
• Keeps the CEO's schedule: meetings, conferences, teleconferences and travel
• Represents the CEO at meetings in their absence and speaks on their behalf
• Keeps the office supplied and anticipates what it will need
• Completes projects by assigning work to administrative staff and following up on results

Must have

• Experience in a similar role
• A bachelor's degree in Business Administration, Project Management, Graphic Design, Sociology, Psychology or a related field
• Strong organization, and strong spoken and written communication
• The ability to handle several tasks at once and stay one step ahead
• Solid project coordination, scheduling, resourcing and administrative skills
• The ability to turn information quickly into clear briefings and reports
• Good knowledge of social media and web research tools
• Advanced spoken and written English
• Driver's license (B)

What the role offers

• Stability and above-average pay
• Development through training and work with experienced professionals
• A company car when needed

Skills

• Management
• Communication
• English
• Driver's license (B)